CARE - Grants Officer, Monitoring & Evaluation Officer and Administrative Assistant Job Vacancies

CARE International in Kenya is looking for experienced and highly motivated individuals who are results-oriented to fill the following positions:

Grants Officer - Global Fund HIV Program 

Ref: (GO/10/2011

2 Positions

Department/Project: Global Fund

Supervisor: Grants Coordinator

Location/Duty Station: Nairobi

Grade: F

Job Summary & Purpose:

The Grants Officer (s) shall report to Grants Coordinator, Global Fund Round 7, HIV&AIDS.

He/She shall get day to day grants management and technical support from the line manager while working closely with peer level program officers and grants accountants; shall get day to day management support from program and program support units to support effective administration functions of the Grants Officer position.

The Grants Officer (s) shall keep the Program team (Grants Coordinator, Program Quality Coordinator and Program Manager) informed of all processes and procedures related to grants performance.

The purpose of the Grants Officer (s) position is to support the Grants Coordinator in managing and coordinating all financial aspects of the program to ensure there is optimal compliance with contract obligations.

In order to achieve this, the Grants Officer (s),

• shall support the finalization and operationalization of the program grants management systems and cycles;
• specifically the GF sub grants and GF operational manuals, CARE Kenya financial systems and CARE Kenya Operational manuals, support interpretation and enforcement of all contract obligations in sub recipient contracts,TA and operational budgets;
• provide on going support and supervision to sub recipients to comply with standard contract clauses to enhance compliance,
• provide technical advise on financial, grants and governance management components during field technical support visits while also implementing technical and capacity building on financial systems strengthening, to ensure sub contractor systems are supportive to GF contract compliance;
• identify risks to contract compliance and inform management on timely basis.

Where need be, the grants officers shall support the setting up of grants management systems for sub recipients.

The grants officer (s) shall support the Grants Coordinator in developing grants portfolio performance reports with a view to monitoring and ensuring that CARE and contractor budgets are effectively and timely utilized as per program work plan(Service Delivery Area (SDA) and targets, review sub recipients financial reports submitted against program targets and sub reciepient contract provisions in consultation with project officers; and support preparation of annual sub recipients and PR GF Program audits.

The Grants Officers shall support the Grants Coordinator in operationalizing sub recipient contracts to ensure that they are in harmony with the GF contract conditions; and CAREs sub grants policies and operational manuals, capture grants conditionalities as per sub recipient assessment reports and ensure that the program complies to statutory obligations.

The grants officers shall support sub reciepients interaction with CAREs operational systems to reduce bottlenecks to grants flow, compliance and reporting. The grants officers shall support the Grants Coordinator in timely preparation of CAREs requests for funds disbursement in line with grants timelines, ensure that sub reciepients prepare timely requests, ensure timely flow of disbursements to sub recipients and contractors, ensure timely preparation of funds utilization reports per recipients and support timely consolidation of financial and program reporting for funds allocated, disbursed, utilized and accounted for; support the review and operationalization of tools for financial requests, documentation and reporting to ensure that funds are reconciled on a monthly basis and as at reporting schedules as stipulated in contracts, enhance team work within the GF unit, CARE program and program support units and enhance and strengthen partnerships and synergies within the GF program partners in the country.

He/she will work closely with the program officers to support adherance to all financial contract compliance aspects by ensuring that funds are clearly programed and that targets are clearly costed and contracted by supporting sub recipients development and review of budgets to ensure harmony with program performance targets, (financial and program targets),work plan per required timelines, funds utilization is adequately documented, accounted for, reported and cleared.

A key indicator of success of the position will be the realization of full contract compliance per sub recipient; that targets contracted and financed per service delivery area and operational areas are fully accounted for within the program period under which they are utilized; and that the program is cleared in all audits to the PR and SR.

Tasks and responsibilities.

R 1: Global Fund Rd 7 Program Grants and Contract and Compliance

Task 

With Technical support from Grants Coordinator, coordinate all sub recipients (allocated to your supervision) program financial compliance to ensure optimal performance of the phase 1 performance based contract including and not limited to;-


1. Sub recipients Grants Coordination and Contract compliance enforcement and coordination by;-

1.1. Support the grants coordinator in the review and finalization of the program grants management systems and cycles notably; review the sub recipients accounting manual, GF operational manual and M&E framework and ensure to provide feedback on indicators for grants compliance and tracking

1.2. Develop specific sub recipients grants and contract management work plan and (sub sets of the work plan) and share these with the Grants Coordinator, for review and consolidation for use in preparing the PMF(Project Monitoring Folder) and in doing so identifying and lifting core contract components per sub recipient and mechanisms for supporting sub recipients implementation of the same.

Work with sub recipients to ensure the internalization of contractual clauses (standards and conditions), support their development of actions (work plan) for implementing conditions in the grant agreement and jointly identify indicators for results of tracking conditions by dates, support partners identification of partners and provide CAREs support required to support these components and working with them as appropriate to ensure conditions are met as per GF requirements.

Develop reports and share with grants coordinator and Program manager highlighting risks and challenges foreseen on contract compliance.

1.3. As per 1.2. above, sharing these with the Grants coordinator for review and approval as the components that require management oversight and actions and review these on a weekly basis (or as per specific sub recipient conditions) with milestones indicated on progress towards meeting the contractual obligations.

1.4. Support grants manager in developing grants and contract management work plan for the program by ensuring that all conditions and standard provisions have been identified and partners grants and contract management plans have been taken on board (as per 1.2. above)

1.5. Support the grants coordinator in the interpretation of institutional assessment reports with a view to develop conditions per sub recipient and ensure that they are captured in sub recipient contracts with clear timelines for meeting them and and provisions for non compliance

1.6. In liaison with the program officers and upon development of work plans and budgets, timely prepare sub recipient contracts taking on board conditions of institutional assessments, GF standard conditions as interpreted by the grants coordinator and as per the CARE GF contract are well articulated per sub recipient contracts. Ensure the contracts are reviewed by grants coordinator.

1.7. Coordinating sub recipients compliance to VAT conditions in the GF contract by supporting the grants coordinator in drafting requests for VAT exceptions with the Government of Kenya, and following up to ensuring that conditions to VAT refunds are made per receipts or as shall be advised upon CAREs follow up on VAT exceptions.

Ensure that partners processes for VAT compliance are documented and management minutes on such VAT discussions are fully documented and shared per sub recipient (or as the case shall be).

This shall involve working through the advise and technical support of the GF grants coordinator and program officers designated per sub recipient organizations and government departments (Ministry of Finance), NACC and other departments as shall be guided by the enquiries and CAREs management.

1.8. Support the grants coordinator in developing indicators for measuring compliance to sub contractor clauses (as per 1.5 and 1.6. above) and in consultation with program officers and grants coordinator, ensure these are consolidated by the program quality coordinator and lifted in sub recipient field monitoring forms for use by the grants and program officers during field supervision visits as shall be required from time to time

1.9. Develop in consultation with contact program officers field monitoring work plans and share these for review by the grants coordinator and program quality coordinator and upon approval of the program manager implement these, with a view to strengthening sub recipients oversight, identification of risks and taking actions to minimize risks to grants misappropriation.

1.10. Prepare field grants monitoring reports at least 3 days or earlier, as the case may present, ensuring that you develop clear action points and timelines for follow up after field supervision visits and share these with the grants coordinator and program quality coordinator for review and further advise

1.11. Develop key points of lessons or challenges encountered during grants coordination and administration and share these with the grants coordinator for consideration while developing presentations for grants management sessions

1.12. Proactively and timely identify financial and governance risks of individual sub recipients and communicate these in writing to CAREs management through the grants coordinator

1.13. Prepare, on a timely basis, requests for support from key departments and individuals through the grants coordinator, matters related to contract management and compliance and ensure timely follow up i.e. financial reporting, funds transfer/disbursements, procurements, among others

1.14. Implement the GF operations manual, sub grants management, financial and sub grants policies and procedures to ensure effective CAREs, sub recipients and sub contractors compliance to terms and conditions as well as systems and processes.

1.15. Support the grants coordinator and program manager to develop funds disbursement requests to Global Fund

1.16. Develop sub recipients portfolio performance after undertaking individual sub contractor reconciliations and identifying actions needed per sub recipient and timely share these with the grants coordinator to consolidate and develop grants portfolio performance on a on a monthly basis. Upon decisions on actions required per sub recipient based on the portfolio performance reports, develop action points for follow up, monitoring and tracking while keeping the grants coordinator informed

1.17. Review individual sub recipients financial expense reports in consultation and jointly with program officer in order to ensure harmony in program targets achieved and funds utilization on a monthly basis and as often as reports are submitted, provide feedback to contact program officer and grants coordinator for actions that are required for onward communication and follow up. To ensure optimal compliance, the reports must be reviewed against contractual requirements and in line with budget provisions.

1.18. Provide technical capacity building for identified capacity building needs during sessions (on-site or workshop sessions) for sub recipients and staff on grants management to enhance grants compliance and performance

1.19. Support the grants coordinator in drafting management letters to sub recipients and or addendums for review of contracts in time, upon identification of needs and upon advise and request by the grants coordinator and share these for review and approval by the program advisor (sector manager) or CAREs management through the grants coordinator and the program manager

1.20. Document, file while referencing all correspondences by date and per sub recipient and periodically review actions taken to ensure that that all concerns raised in contracts, correspondences are well addressed and therefore enhance optimal contract compliance.

1.21. Support the grants coordinator and the PM in the preparation, review and production of program reports (inclusive of financial components)

1.22. Consolidate and share list of program assets inventory held by sub recipients to grants coordinator for consolidation and ensuring reporting as per donor requirements and CARE Kenya policies and regulations.

1.23. Support the grants coordinator and PM in preparation of PR annual audits and lead the coordination of contact sub recipients annual audits in consultation with grants coordinator and as shall be advised by the program manager while ensuring provision of timely, accurate and authentic responses to program audit queries

1.24. Support the GF program team in timely preparation of program applications for phase 2

1.25. Support the grants manager in the development and operationalization of program management folder specifically in the preparation of the grants management plan, taking into consideration all components of the sub grants management cycle including and not limited to; timelines for funds disbursement requests per sub recipient, disbursement transfers, processes for sub contractor budget preparations and contracting, technical support visits to partners, financial and budget systems review during TA visits to sub contracted sub recipients, financial reporting reviews against contracted targets, developing and operationalizing monitoring plans for funds utilization against activity implementation and review reconciliation reports produced by the sub recipients and support the grants coordinator in reviewing monthly financial reports submitted by finance.

1.26. Ensure funds disbursement requests by sub recipients are cleared on timely basis by the grants coordinator, program quality coordinator and program manager and work closely with grants accountants to facilitate timely disbursement of funds to sub recipients and as per signed sub grants contracts and CK policies.

1.27. Facilitate timely liquidation of outstanding advances as per the accepted financial accounting documents from CSO partners

1.28. Facilitate effective communication regarding sub recipients financial obligations and accounting issues between grants accountants, finance department, grants coordinator, program quality coordinator, program manager and program advisor (Sector Manager).

R 2: GF Budget Management Support 

Task 

1.1. Support the grants coordinator, program quality coordinator, PM and program advisor (SM) in preparation and allocation of sub recipients budgets, while ensuring that all work plan targets per partners are effectively budgeted and calculated, and are within approved budgets

1.2. With technical support from the grants coordinator, support contact sub recipients in developing and operationalizing GF program budget and grants tracking tool, and provide technical training for sub recipient program managers to ensure that all transactions undertaken are posted in the budget tracking tool on a daily basis for purposes of ensuring that partners are able to effectively manage GF program budgets and ease financial and program reporting.

Periodically and at a minimum review budget utilization per sub recipient and prepare portfolio performance and share these with grants coordinator for review, consolidation for the program and advise for decision making.

1.3. provide training and support to sub recipients in the utilization of budget tracking, procurement plan and costed work plan templates as developed by the lead of the grants coordinator; Ensure contact sub recipients utilization of the templates and compliance and provide feedback to grants coordinator, PM and Sector Manager after partner visits.

1.4. Provide training support to the grants coordinator to the project officers and GF program team in the utilization of grants management templates and provide technical support during ongoing implementation to ensure effective CARE and sub recipients budget management

1.5. Undertake monthly review of budget utilization by sub recipients and undertake reconciliation of the GF accounts against budget utilization, and advise grants coordinator and management as appropriate

1.6. Support timely preparation of donor financial reports and that all expenses incurred by sub recipients are dully accounted for while those not accounted are fully explained; while ensuring that all taxation matters are addressed and that there is harmony in program and financial reports submitted by contact sub recipients and generated by CARE before submission of reports for review to LFA and GF

1.7. Timely provide response to budget queries raised by grants coordinator, PM, program quality coordinator, program advisor (sector Manager), finance counterparts and program management teams.

1.8. Ensure effective implementation of all CARE financial and operational and administrative policies and procedures while undertaking budget management roles.

1.9. Support preparation of funds management presentations to GF forums that may be called by management and GF partners in the country, upon request by grants coordinator, PM, Program advisor (SM) and management.

1.10. Attending GF coordination meetings as shall be advised among other program coordination meetings as shall be relevant and upon consultation with line manager and management

R3: Program Grants monitoring, evaluation and Reporting

Task

1.1. Provide support to grants coordinator in documenting processes for meeting conditions precedent, standard conditions such as minutes of meetings, processes and deliverables, management letters among others that CARE will use to support decisions made on key contractual issues. These may include partner selection processes and tools used for assessment of capacities, minutes of selection of auditors among others

1.2. Support the grants coordinator in develop grants monitoring forms as per items; 1.8., 2.2. 2.3 and 2.4 (indicators for measuring compliance, field grants monitoring forms, budget tracking tools’, procurement plans and costed work plans ( PR and SR) and utilize these in effecting monitoring and evaluation of performance of the grant to ensure optimal utilization and success of the program

1.3. Review the M&E framework developed for GF Rd 7 program with a view to informing management for review to incorporating grants management indicators and monitor grants indicators performance for contact sub recipients in liason and close working relationship with contact project officers on a monthly basis or as need arises.

1.4. Support the grants coordinator in developing and operationalizing an electronic grants information and data management system and ensure to update the information per contact sub recipient per transaction and upon receipt of information from sub recipients reporting on a monthly basis.

1.5. Generate reports of monitoring of the grants performance per contact sub recipients and share on a monthly basis to the grants coordinator, PM and program advisor during monthly program planning and review meetings or as shall be advised from time to time

1.6. Monitor sub recipients utilization of grants monitoring tools developed for use by CARE and sub recipients for the GF program and share these reports as per 3.5. Above.

1.7. Support the grants coordinator, program quality coordinator and PM in the organization and coordination of field monitoring visits for program and grants officers to ensure cost effectiveness, technically sound support and that sub recipients are supported effectively and that grants monitoring information from sub recipients monitoring is as accurate as possible;

1.8. Document all processes and grants monitoring sessions held with sub recipients, CAREs GF program grants monitoring sessions, GF partner sessions in Kenya i.e. CCM and HIV ICC where information on grants is shared and decisions arrived at; for use in backing CAREs decisions and audit information

1.9. Support the grants coordinator, program quality coordinator and PM in the development of TORs for program evaluations (mid term) and financial capacity building sessions to ensure that grants and financial issues are well articulated; support technical review of consultancy applications ensuring that concise assessment criteria is developed and operationalized; provide technical oversight to program financial related consultancies for contact sub recipients to ensure deliverables are met to stipulated standards and document clients feedback; timely follow up with grants accountants in processing of payments for such engagements

1.10. Support the grants coordinator in developing components of grants program progress for sharing with the PM to consolidate these as s/he prepares the Program management update reports for sharing with the country management team to keep them updated on the progress of the GF program.

The reports should reflect progress in achieving targets, conditions precedent and standard conditions, sub recipients compliance to contractual obligations, risks assessment per sub recipient, decisions made by GF actors in country specific to grants and impacts on the GF program, support required from program and program support teams to enhance success of program and overall aspects across the components of the PMF

R4: Partnership Strengthening, Technical Assistance, Lessons Learnt and Knowledge sharing (5%)

Tasks 

1.29. Support grants coordinator and PM in organizing partner review meetings while developing key points and grants performance review presentations to various actors, in order to inform challenges, lessons learnt and promising practices for purposes of improving performance and knowledge sharing in the program

1.30. Identify and project financial and governance related technical assistance needs for addressing capacity weaknesses based on capacity assessment reports and field technical support sessions, support the development and and implement Capacity Bulding (CB) and technical assistance (TA) plans

1.31. Establish good working relationship with the GF program team, sector grants officers and program teams and cordially work with all care program and program support teams and during the course of your interaction with other GF actors, cordially coordinate with other GF departments within the Ministry of Finance (PR), NACC and CCM (and other actors) to facilitate smooth program implementation, nurture support for continued application for funding as is crucial to enhancing programming, sub recipients, development partners and other crucial programs.

1.32. Coordinate with other CARE Kenya Program and Project Managers in enhancing grants management functions in the sector and country office and improvement of Health and HIV programming in the country office.

1.33. If required, Coordinate and host donors, CI and senior program management field visits

1.34. With support of the grants coordinator, GF program team, and technical staff in the sector (Senior Project Officer and M&E Coordinator) support the development of a system to identify and document grants management promising practices within the GF and CO program and develop a system for sharing these.

1.35. Support the grants coordinator, program quality coordinator and PM in organizing partner review and sharing sessions for CARE and partners to present program progress, lessons learnt and best practices to enhance performance of the GF Rd 7 grant

R5: Strengthen CAREs performance in Grants Management and Health Programming and other duties as assigned (5%)

Task

1.1. Support enhanced management cohesion of Health/HIV and CSO sector projects/programs, CO programs and staff, including management of Office operations. Undertake any other relevant duty duties as assigned by supervisor or management that enhance CAREs mission.

1.2. Strengthen CAREs grants management roles and health sector programming including capacity strengthening for health services delivery, rights programming and use of RBA approaches based on lessons learnt in implementing the GF program, especially for vulnerable and hard to reach groups and all other aspects as requested from time to time.

1.3. Support CAREs achievement of strategic interventions as outlined in the strategic plan, program principles and other frameworks

1.4. Support other grants and program development efforts in the sector and country office and other duties as assigned by the supervisor

Authority:

1. Spending Authority: N/A
2. Supervision: N/A
3. Decision Making:

Contacts/Key Relationships (Internal & External):

Internal: Works as a peer and closely with Program Officers to manage a program portfolio for a specific number of sub-recipients (5 according to reviewed program structure) and closely with Grants Accountants.

Receives technical support from the Grants Coordinator, Program Manager and Program Quality Coordinator, and seeks and gets on going technical support from the sector grants coordinator, finance department especially the finance Manager and the CO Budget and Grants Manager. The position also works closely with the audit and compliance unit staff.

External: The position is the point of contact for eight sub-recipients and offers day to day support to the sub recipients in grants management, financial reporting, and technical assistance related to grants management.

The position also comes into contact with other external parties e.g. auditors and program stakeholders including the LFA, CCM, National AIDS Control Council, Ministry of Finance (Government PR), Ministries of Medical Services and Public Health and Sanitation.

Working Conditions:

Normal working conditions in a city setup. However the employee may have to contend with traffic congestion during peak hours.

The employee will undertake frequent field visits sub-recipients project locations (50%) to verify financial information reported by SRs and to officer technical support and supportive supervision.

This includes travel toremote areas and therefore has exposure to road and air travel risks and security risks.

Qualifications:

Education: Bachelor of Commerce, accounting option, Masters in Business Administration (Finance), CPA-K and Trainings on financial management; Coupled with at least 2 years of experience in Grant Management capacity in grants making programs in reputable organizations.

Experience: Previous work in HIV and Health grant programs will be an added advantage

Certificate: 

Competencies: 

• Familiarity with GF systems and procedures and performance based funding,
• Demonstrable program budget and grant management skills and experience
• Understanding and experience in HIV programming in Kenya will be an added advantage
• Ability and experience to develop and implement grant performance management and monitoring plans
• Excellent inter-personal, facilitation skills and communication skills
• Ability to work well in a team and provide staff leadership
• Person of high moral character and professional integrity

Monitoring & Evaluation Officer

Ref: ME/10/2011

Department/Project: Emergency – ARC/HCEP projects

Supervisor: OIC Garissa sub-office

Location/Duty Station: Garissa CARE sub-office in Northern Eastern province with travel to other project areas of Wajir, Garissa and Mandera counties

Grade: G

Job Summary & Purpose:

• Develop and implement effective monitoring and evaluation plan for the Arid and Marginal Recovery (ARC) and Host Community Emergency projects.
• Establish measurable indicators for the projects interventions.
• The Monitoring and Evaluation officer will ensure monitoring tools are developed and updated regularly.
• He will also compile monthly, quarterly and annual reports on performance. 
• Also he will conduct training and support all staff on monitoring and evaluation.
• The M/E officer is also expected to identify the priority areas of concern in the available data and inform the project team to make informed decisions.
• Based on the project experiences he will be responsible for the regular documentation of processes, challenges and lessons learned.

Tasks and responsibilities:

R 1: Working closely with the CIK Livelihoods Monitoring and Evaluation co-ordinator to facilitate the project team to establish monitoring and evaluation system.

T 1: Review existing monitoring and evaluation tools for both ARC and HCEP projects

T 2: Review and adapt CARE International Kenya existing monitoring and evaluation tools for ARC and HCEP projects activities

T3: Provide guidance to field on quality data collection

T4: Support the field staff in data analysis and interpretation

T5: Support design of new proposal and ensure coherent and logical framework is developed

T6: Ensure both output and impact level indicators are factored into the proposal and monitored closely.

T7: Make clear interpretation of the project indicators and ensure the field staff a good understanding of them for proper reporting.

T8: Ensure that both projects have monitoring framework in place

T8: Ensure ARC and HCEP programming are in line with the overall CARE’s program approach

R 2: Provide technical input into report preparation (Monthly, quarterly and annually), and review reports.

T1: Take lead in ARC and HCEP report preparation – monthly, quality and the annual

T2: Ensure quality and timely submission of reports

T3: Participate in field assessments to measure results to ensure it is congruent with reports submitted.

T4: Provide support program in making and submitting quality reports with adequate data

T5: Lead the team in data capturing and reporting using monitoring tools to track project indicators.

T6: Participate in the documentation of case studies and learning from the ARC

R 3: Manage and regularly update the Project Management Folder (PMF)

T1: Create and regularly update the project PMF

T2: Ensure project monitoring database is created and findings from field visits are recorded in the monitoring database for each project.

T3: Participate in the process of Standard Operation Procedures (SOPs) development
in the different interventions we are undertaking e.g. cash transfer models, agro vets, CBAHW etc ensuring program quality.

R4: Represent the CIK in different forums such as consortium coordination and M & E technical working group

T1: Participate in M&E co-ordination meeting organized under the consortium

T2: Ensure project integration with other CARE International in Kenya (CIK) by participating in meetings and conferences in working towards a program approach.

T3: Any other assignment delegated by the supervisor

Authority:

1. Spending Authority: None
2. Supervision: Nil.
3. Decision Making:

Contacts/Key Relationships (Internal & External):

1. CARE Kenya partners
2. Government and local authorities for the target regions
3. Local and international NGOs
4. The target communities/beneficiaries
5. CARE International team
6. All other stakeholders

Working Conditions: Garissa CARE sub-office in Northern Eastern province with travel to other project areas of Wajir, Garissa and Mandera counties

Qualifications: 

Education: A degree in social science or any other relevant social science discipline

Experience: Three years relevant experience working in M&E

Competencies: 

• Proficiency in MS Office packages is required. Proficiency in statistical packages is desirable
• Excellent communication skills both written and oral.
• Excellent analytical, planning and organizational skills
• Must be self motivated and reliable person who can work with minimal supervision.

Administrative Assistant 

(Sub Office Administration Office) 

Ref: AA/10/2011

Department/Project: Program Support (Moyale sub office)

Supervisor: Project Manager

Location/Duty Station: Moyale

Grade: D

Job Summary & Purpose:

Reporting to the project manager, Provides the Sub Office Programmes with Administrative services to ensure efficient and effective programme delivery, insightful analysis and quality and timely preparation and reporting of procurement plans and activities.

The Administrative Assistant will be responsible in assisting on procurement, store keeping, and administrative duties and will be required to make arrangement for travel and accommodation of staff and visitors.

In addition s/he will be advising staff on policies and procedures to ensure compliance with CARE’s operation manual.

Key Responsibilities

R1: Responsible for the implementation of Procurement functions as required by CARE Kenya operating manual.

• Assist the project in purchase of goods and services for Moyale sub Office.
• Ensure goods and services received by the projects meet the required Standards and are cost effective.
• Assist procurement department to verify vendor invoices before presenting them to finance for payment
• Follow up with vendors on items procured.
• Raise GRN for the goods received.

R2: Responsible for the implementation of Administrative functions

• Assist in compile vehicle, fuel efficiency report and leave summary report on a monthly basis.
• Keep track and submit an updated, complete and accurate asset inventory data on a monthly basis.
• Ensure that hotel bookings are done for project visitors and staff.
• Ensure that all utility bills are paid on time.
• During the workweek, record items on the security checklist and co-sign with security guards as appropriate.
• Assist in human resource tasks as assigned.

Authority:

1. Spending Authority: non
2. Supervision: non

Contacts/Key Relationships (Internal & External):

• Vendors
• CARE staff

Working Conditions: Based in CARE Moyale Sub-office office

Qualifications:

Education: Diploma in business administration or diploma in purchasing and supplies.

Experience: 2 Years experience in a similar position.

Competencies: MS Office computer skills, word processing, MS Outlook and MS Excel. Ability to work to deadlines.

Applications

If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number , title of the position along with an updated CV and telephone contacts of three professional referees to:

The Human Resources & Development Manager,
CARE International in Kenya,
Email: vacancies@care.or.ke

so as to be received not later than 28th October, 2011.

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees)

ACORD - Livelihoods Thematic Manager - Nairobi, Kenya

Position: Livelihoods Thematic Manager

Location: ACORD Headquarters, Nairobi-Kenya

Responsible To: Head of Policy & Advocacy

Organizational Context

ACORD (Agency for Cooperation and Research in Development) is a Pan-African Organisation working for Social Justice and Development in Africa.

ACORD’s response to the challenges of Africa is firmly based on a belief that people themselves are the agents of change and actors of their own development. People’s ability to take action on the causes of poverty is what will transform Africa’s future.

This belief underpins ACORD’s practical work, its research methodologies and policy advocacy. ACORD works in partnership with local civil society and communities and in alliance with other organizations in Africa and the rest of the world.

The ACORD Programming Strategy is organized around 4 themes: Food Sovereignty, Conflict, Gender & other forms of discrimination and HIV/AIDS and developed through twelve (12) Area Programs and a Pan-African Program led from the ACORD Headquarters based in Nairobi.

ACORD approach combines practical activities, research and advocacy. Food Sovereignty is the focus of the Pan-African Program planned to be implemented up to 2010. ACORD is present in eighteen (18) countries in Africa

Job Summary

The Pan Africa program( PAP) on food sovereignty is based on ACORD’s long standing experience on working on livelihood issues in Africa and the growing threat posed by global processes (including global trades agreements and others) on livelihood of marginalised communities such as small farmers, pastoralist and women.

Food sovereignty is the right of people and states to define their own agricultural, labour, fishing and land policies, which are appropriate to their unique circumstances.

Under the supervision of the Head of Policy & Advocacy and as part of the pan Africa program team, the Pan Africa Livelihoods Thematic Manager will play a role of advisor on research and livelihoods & food sovereignty related policy at pan Africa and global levels and provide support to area programs and other themes.

Specific Responsibilities

A. Research , analysis, policy, lobby

• In close collaboration with the Head of Policy & Advocacy, participate actively in development and implementation of the work plan of the livelihoods theme, especially advice on research and policy activities relevant to the expected outcomes as designed in ACORD pan Africa program and strategic plan
• Keep abreast of Research and policies development on food sovereignty, economic and trade justice and feed the PAP and ACORD in general
• Gather relevant intelligence on issues of food sovereignty so as to keep ACORD and its partners on top of the knowledge in the area and inform meaningfully the advocacy and lobby work.
• Analyse existing research, advice on new ones and follow through the process of development with the view to ensuring and managing quality.
• Conduct research when appropriate as agreed in the work plan and Pan Africa programs
• Continuously analyse policy options and advise on preferred choices
• Take the lead in preparing pertinent briefing papers, positions papers and recommendations on current economic, trade justice agriculture policies, and food sovereignty policy
• Technical guidance and feed in of ACORD lobbying and advocacy in development of technical and strategic arguments.

B. Support to Area programs

• Keep all ACORD area programmes and partners( when necessary) informed and updated on relevant development and issues with regards to economic and trade justice and in particular on food sovereignty
• Liaise and consult with area program managers and other interested parties to identify research, policy needs and activities in alignment with ACORD pan African ambitions
• Work with food sovereignty area program focal points and ensure synergy and coalition on issues of pan Africa interest especially with regard to research and policy. Support quality delivery on research carried out in area program with link to pan Africa program outcome.

C. Support advocacy work including popular campaign and lobby

• Prepare advocacy material (e.g. briefing notes for press, popular material)
• Work with the rest of the PAP team to ensure that material produced by ACORD are accurate, understandable for the intended audience and participate in quality assurance
• Support CSOs partners and farmers movements in their technical work and position statements
• Develop synergies within other CSOs, research and policy institutes pertinent to our work and aligned with ACORD interest.
• Attend and represent ACORD in relevant meetings and forum /summit on request by the line manager or the organisation.
• Execute any other activities as judged pertinent for the advancement of the food sovereignty agenda.

Job Requirements

A. Education / Qualifications and Experience

Minimum: Masters in Social Sciences, Sustainable Development or Agricultural Sciences; international relation or law or related science

Experience:

• Minimum of 4 years of experience in Research and policy work in the INGO sector at Pan-African and International level;
• Strong experience in research and policy analysis in area of economic justice, trade and agriculture.

B. Technical Expertise

• Excellent Communication( written and oral ) and Public Relations skills: very good oral expression and writing skills in both languages;
• High level of conceptual, strategic thinking and analysis skills;
• Very good understanding of food sovereignty and economic justice issues specifically at the level of Policy influence in the Pan-Africa scene;
• Highly conversant with Civil Society and Social Movement approaches on food sovereignty work at Pan-African level
• Good organisational, research , negotiation and analytical capabilities
• Ability to identify, obtain and analyze information from variety of sources

C. Required Competencies

• Strategic thinking capacity
• Adaptation skills: ability to work in a multicultural environment, self-directed, resourceful and flexible
• Highly motivated, responsible, self-directed, resourceful and flexible
• High level conceptual, strategic thinking and analysis skills;
• Collaboration and Team work;
• Decision making and problem solving skills;
• Partnership and Negotiation skills
• Innovative skills
• Communicate with impact with various stakeholders
• Able to manage workload and meet deadlines

Remuneration: A competitive international package

Download the application form from this link and apply to:

Human Resources & Organisational Development Manager
ACORD Nairobi, ACK Garden House,
P. O. Box 61216, 00200,
Nairobi, Kenya
Tel: +254 20 2721172, 2721185/86

To apply, please complete the application form attached above and e-mail it with a detailed Curriculum Vitae and cover letter to recruit@acordinternational.org with the Job Title in the Subject Box.

Closing Date: 28th October 2011

ACORD - Gender Policy Advisor - Nairobi, Kenya

Job Title: Gender Policy Advisor

Department: Pan-African Programme

Location: Acord Headquarters- Nairobi- Kenya

Reporting To: Pan-African Head of Policy and Advocacy

Organisational Context

ACORD (Agency for Cooperation and Research in Development) is a Pan-African organisation working for Social Justice and Development in Africa.

ACORD is implementing a Pan-African Programme mainly focused on food sovereignty and cross-cutting thematic programmes on Conflict, HIV & AIDS and Gender.

ACORD operates in 18 African countries. ACORD’s response to the challenges of Africa is firmly based on a belief that people themselves are the agents of change and actors of their own development. People’s ability to take action on the causes of poverty is what will transform Africa’s future.

This belief underpins ACORD’s practical work, its research methodologies and policy advocacy. ACORD works in partnership with local civil society associations and communities and in alliance with likeminded organizations in Africa and the rest of the world.

ACORD was created in 1976 as a consortium of non-governmental development organizations from Europe and Canada to implement long term development programs.

Following an organizational change process, the strategic leadership of ACORD was relocated to Africa and as of today the ACORD Head Office is located in Nairobi-Kenya.

Job Summary

The Gender Policy Advisor is responsible for coordinating the development and implementation of the gender thematic programs in line with the overall ACORD Strategic Plan, the Pan-African programme, and Gender thematic strategies and Programming guidelines.

S/he will provide technical and methodological support to ACORD’s country and area programmes across Africa in relation to gender work.

S/he shall actively contribute to define strategies advancing gender work at Pan-African level through research, partnership, alliance building and advocacy initiatives.

S/he shall provide leadership in cross-learning and knowledge generation for thematic alignment in relation to ACORD’s gender strategic priorities across the organisation.

Specific Responsibilities

1. Strategy and Planning

• Coordinate the further development of the gender thematic strategies in line with the overall ACORD Strategic Plan and Programming guidelines;
• Provide leadership in the implementation of the gender thematic strategies through the gender working groups;
• Support the development of clear policy and practice change (PPCs) targets on gender within Area Programmes, as well as at regional and pan African levels, through a process of critical analysis and reflection;
• Provide leadership and technical support in the development and implementation of viable work plans for the area programme and pan African levels, in line with country and area strategies and the overall gender thematic strategies;
• Facilitate the institutionalization of gender equality across the organisation;
• Coordinate the development of the annual budget for multi-country and Pan African gender thematic programmes and ensure their adequate implementation;

2. Technical and Methodological Support on Gender Theme

• Support cross-cutting research and advocacy work around the gender theme;
• Enforce the implementation of the rights-based approach and the social exclusion analysis and other methodological tools that would be developed or adapted in the implementation of the gender thematic strategies;
• Coordinate capacity building initiatives on the gender theme for ACORD staff and partners;

3. Contribution to the Delivery of the Pan-Africa Programme

• In collaboration with the Pan-African Head of Policy and Advocacy, define strategies to deliver on objectives in respect to gender theme within the Pan-African Programme;
• Map out and build alliances with organisations working on gender issues at Pan-African level and Internationally;
• Contribute to policy analysis and positioning of ACORD through the Pan-African programme;
• Contribute to research and advocacy initiatives related to gender within the Pan-African programme.
• Ensure thematic alignment with other themes namely Conflict, Food sovereignty and HIV and AIDs
• Mainstream gender into the Pan-African programme

4. Specific Gender Research and Advocacy Work

• Keep abreast of research and policies development on gender
• Gather relevant intelligence on issues of gender so as to keep ACORD and its partners on top of the knowledge in the area and inform meaningfully the advocacy and lobby work
• Develop and maintain sustained Partnerships and Alliances with Civil Society organisations and Social Movements at regional, Pan-African and Global levels to advance ACORD’s work on gender in Africa;
• Develop and implement a lobbying and advocacy strategy and plans at regional and Pan-African level toward critical actors and “change makers” in gender
• Prepare advocacy materials and in cooperation with the gender working groups coordinate the mobilization and capacity building of popular mass movement across Africa on issues of gender
• Raise sustained public profile of ACORD and its agenda through creating, developing and maintaining good relations with the media
• Provide methodological support to the ACORD’s thematically aligned gender work at national and regional level and build the capacity of the gender thematic working groups
• Facilitate and consolidate learning and knowledge generation and the thematic alignment of ACORD’s processes and methods across Africa in relation to gender.

5. Fundraising and Donor Reporting

• In collaboration with the Partnership Development Unit, identify new funding sources and generate concept notes and proposals in line with the gender thematic strategies;
• Develop quality reports on ACORD’s overall gender work;
• Contribute to the internal review of reports from country and area programmes on gender related work

6. Documentation of Best Practices and Learning

• Promote the development of practical tool kits to guide gender thematic work;
• Promote capacity building initiatives strengthening synergy and exchange among gender working groups;
• Contribute to organize annual learning events on program practices and approaches in relation to the work on gender;
• Promote replication of documented best practices on gender work among partner organisations in Africa and internationally;
• Capitalize on success stories promoting gender work to internal and external audiences.

7. Monitoring and Reporting

• In collaboration with the Monitoring & Evaluation Coordinator, organize the review of the gender thematic programmes;
• Coordinate reporting processes on the gender thematic work and prepare consolidated annual and bi-annual report on ACORD’s work on gender;
• Document lessons learned from review processes in order to continuously improve the quality of gender work within ACORD.

8. Supervision and Collaboration

• The Gender Policy Advisor is under the direct supervision of the Pan-African Head of Policy and Advocacy.
• The Gender Policy Advisor will work closely with other colleagues in the Programming department: HIV & AIDS Thematic Manager, Conflicts Thematic Manager, Livelihoods Policy Advisor, Monitoring & Evaluation and Knowledge Management Coordinator, Head of Programmes Operations & Development, Programmes Operations & Development Coordinator and the Area Programme Managers.
• S/he shall also work closely with colleagues in other departments- Partnership Development, Human Resources & Administration and Finance.
• S/he shall manage the gender team and coordinate/facilitate the functioning of the gender thematic working group.

Qualification and Experience

Education/Qualification

• Masters in Social Sciences or Sustainable Development, Gender or similar field

Experience:

• Five (5) years working experience in gender work with an International Non-Governmental Organisation (INGO) at Management level;
• Strong experience in strategic planning and policy formulation
• Strong experience in lobbying and media work
• Experience in popular mobilisation and policy advocacy at international level
• Experience in alliance and partnership building
• Bilingual: English-French spoken and written is an essential requirement for the position

Technical expertise

• High level of conceptual, strategic thinking
• Communicating with impact with various stakeholders
• Excellent Communication (written and oral) and Public Relations skills
• Very good understanding of gender issues at the level of Policy influence in the Pan-African scene
• Highly conversant with Civil Society and Social Movement approaches on gender work at Pan-African level
• Good organisational, research, negotiation and analytical capabilities
• Ability to identify, obtain and analyze information from a variety of sources

Required Competencies:

• Strong Leadership skills;
• Strategic Decision Making
• Adaptation skills: ability to work well in a multicultural environment
• Highly motivated, responsible, self-directed, resourceful and flexible
• Collaboration and Team work;
• Problem solving skills;
• Partnership and Negotiation skills
• Creativity and Innovation
• Able to manage work load and meet deadlines

Remuneration: A competitive national package

Download the application form at this link and apply to:

Human Resources & Organisational Development Manager
ACORD Nairobi, ACK Garden House,
P. O. Box 61216, 00200,
Nairobi, Kenya
Tel: +254 20 2721172, 2721185/86

To apply, please complete the application form attached and e-mail it with a detailed Curriculum Vitae and cover letter to recruit@acordinternational.org with the Job Title in the Subject Box.

Closing Date: 28th October 2011

Witness Protection Agency - Director, Deputy Directors, Legal Officer, Finance Manager, Audit Manager and Officers - Security Agency

Positions for top and middle level management staff

Our client, a Government Security Agency, seeks to recruit top and middle level management staff to fill various vacant positions in the agency.

Applications are invited from qualified Kenyan professionals of high integrity, are self-driven and committed to delivering results.

The applicants must have good communication skills, proficiency in computer application packages, high conceptual skill, as well as decision making and managerial skills.

The candidates must be team players who respect diversity, maintain confidentiality and willing to work for long hours. The Agency offers competitive packages to the successful candidates.

1. Director Witness Protection Agency 

WPA - 1

Ref. 01/2011

The Director Witness Protection Agency who will be on five year contract, which may be renewed for one more term, will be responsible for the day to day operations and administrative functions of the Agency.

The key responsibilities will be to

• provide leadership in various key functions so as to meet operational and strategic objectives of the Agency;
• facilitate strategic planning process of the Agency;
• champion culture of team work, integrity, transparency, and professionalism so as to align the Agency staff to the vision, mission and values of the Agency;
• ensure recruitment of qualified technical and professional staff;
• implement Witness Protection Act and Regulations;
• oversee the development and implementation of policies and programs;
• ensure security, confidentiality and adopt best international security practices;
• formulate policies on information security measures and classify information generated by the Agency and ensure implementation thereof;
• take responsibility for career development of staff at all levels;
• ensure provision of administrative and technical assistance to witnesses or related persons who are at risk on account of giving testimony at all stages;
• manage and control expenditure of Agency funds.

Qualification and Experience

For appointment to this grade an applicant MUST:

• A masters degree in law, criminology, or equivalent qualification from a recognized institution.
• Have ten (10) years’ experience in public/private law practice, or be a lecturer or researcher in law
• Have five (5) years’ experience in administration
• Be an advocate of the High Court of Kenya.

2. Deputy Director (Operations) 

WPA - 2

Ref. 02/2011

Deputy Director will be reporting to the Director Witness Protection Agency.

Responsibilities include implementation, monitoring and evaluation of a results-based Witness Protection Programme; managing the Witness Protection Agency protective equipment and
operations; ensuring safety and security of all protected witnesses; developing and implementing standard operating procedures on witness protection which include but not limited to threat risk assessment; and providing specific training to all Witness Protection officers.

Qualification and Experience

For appointment to this grade an officer must have:

• A master’s degree in criminology, military science or intelligence service or equivalent qualification from a recognized institution.
• Seven (7) years’ working experience, three (3) of which MUST have been in a senior management level in police, military, intelligence or international security organizations.
• Knowledge on criminal justice, covert operations or experience in international security environment will be an added advantage.
• A valid driving license.

3. Deputy Director (Corporate)

WPA - 2

Ref. 03/2011

Deputy Director Corporate will report to the Director Witness Protection Agency.

Will be responsible for planning, directing, and coordinating all issues concerning finances, human resource and all other administrative support services.

Specifically the officer will be required to facilitate the preparation and implementation of the Agency’s annual work plans and budgetary requirements as per the strategic plan; coordinate, monitor and evaluate agency programmes; set up effective accounting system and procedures; manage and monitor the Agency expenditure including the Agency payroll, staff establishment among other administrative and human resource issues.

Qualification and Experience

For appointment to this position an applicant must have:

• A masters degree in a relevant field such as business/public administration, financial management or human resource management or its equivalent qualifications from a recognized institution.
• Seven (7) years working experience, three (3) of which MUST have been at a senior management level in human resource, finance or administrative services.
• Demonstrated merit and ability in administrative/ managerial and leadership competences as reflected by work performance.
• Have a valid driving license.

4. Chief Legal Officer 

WPA - 3

Ref. 04/2011

The Chief Legal Officer will report to the Director.

The officer will be in charge of the Legal department/ issues.

Duties and responsibilities will include,

• overall management of legal issues;
• advice to the Agency on witness protection and other legal issues;
• oversight of advocacy and sensitization trainings;
• acceleration and optimization of legal proceedings in order to minimize the time between the offence and the testimony, thus minimizing the time in which the witness is exposed to danger.
• drafting Memoranda of Understanding in terms of section 7, 8 and 9 of the Witness Protection Act, CAP 79;
• making applications to High Court under section 14 of Witness Protection;
• making applications under section 16 of The Witness protection Act for Protection Orders / Special Measures;
• managing the Victims’ Compensation Fund as established under section 31 of the Act.
• Liaise with stakeholders’ prosecutors to consider the options available to provide protection to a witness who is fearful of giving evidence;
• advising the stakeholders on matters relating to Witness Protection;
• setting criteria for assessing the threats;
• promoting international cooperation along with other Government offices;
• coordinating the efforts for everyday life of the witness (education, health, welfare and employment) in order to reach the maximum independence and functionality possible for the witness;
• initiating required legislation amendments for the promotion of the Agency’s activities;
• performing any other duties required by the Agency.

Qualification and Experience

For appointment to this grade, an applicant must:-

• Have a masters degree in law (LLM) from a recognized university
• Be an advocate of High Court of Kenya
• Have served in the grade of Deputy Chief Legal Officer in the Public Service or in a comparable and relevant position in the private sector for a minimum period of three (3) years.
• Have attended and successfully completed strategic leadership development course lasting not less than six(6) weeks
• Knowledge in covert operations or intelligence security will be an added advantage.
• Have shown merit and ability in work performance

5. Finance Manager 

WPA – 3

Ref. 05 /2011

The Finance Manager will be reporting to the Deputy Director Corporate, will head the Finance/Accounts department.

Will be responsible for prudent financial management by implementing financial policies, system controls and procedures so as to ensure timely service delivery and value for money.

The specific roles and responsibilities will include 

• developing and implementing financial policies, plans, procedures, and internal controls.
• Advising the Director on matters relating to public finance;
• Coordinating overall resource allocation in the Agency;
• Assisting the agency departments in costing the programs, and contributing to the budget process;
• Communicating approved annual estimates to various departments and ensure that there is timely adjustments of work plan commensurate with the resources voted in the budget.
• Initial preparation to all budgetary matters including all issues raised by budgetary committees;
• Preparing quarterly expenditure forecast as a basis for discussions with treasury for release of funds;
• initiating proposals and seeking funds for additional expenditures and reallocating of voted funds during the year, monitoring expenditure on projects and program implementation on a periodic basis and ensuring that timely corrective measures are taken, coordinating the design and financial aspects for all donors and agreements with donor agencies.

Qualification and Experience

For appointment to this grade, an Applicant must:-

• Have a masters degree in Business Administration (MBA), Economics, Finance, Commerce or in a related discipline from a recognized university.
• Have served in the grade of Principal Finance officer /Principal Budget Officer in the Public Service or its equivalent in the private sector for at least three (3) years;
• Have at least six (6) years experience as a Finance Officer, three (3) of which should be at a senior level,
• Have attended and successfully completed a strategic leadership course lasting not less than six (6) weeks from a recognized institution
• Be proficient in Computer Accounting Packages
• Have shown merit and ability in related work performance

6. Internal Audit Manager 

WPA - 3

Ref. 06/2011

The Internal Audit Manager will be reporting to the Advisory Board and will have a dotted line reporting to the Director.

The specific duties include verifying periodic financial returns; ensuring that Agency’s’ assets are properly maintained; preparation of audit plans, programs, budget, work schedule and ensuring adherence to them.

Collecting audit evidence on major issues, preparing reports and making a follow up on action taken. Reviewing budgetary control systems; Supervising internal Audit staff, identifying staff training needs, organizing for their training and evaluating impact on training; and maintaining
high audit standards.

Qualification and Experience

For appointment to this grade, an Applicant must:-

• Have a bachelors and a masters degree in Business Administration -Accounting or Finance Option from a recognized University
• Be a Certified Public Accountant (K) or Association of Chartered Certified Accountants (ACCA) and be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or Institute of Internal Auditors (IIA)
• Have at least Six (6) years experience in Internal Audit or External Audit, three (3) of which should be at a senior level,
• Have attended and successfully completed a strategic leadership course lasting not less than six (6) weeks from a recognized institution
• Have demonstrated a wide administrative capabilities and high degree of competence managing the Audit function at a high level including ability to Develop and implement strategic corporate and operational audit plans.
• Be proficient in Computer Accounting Packages

7. Chief Witness Protection Officer

WPA - 3

Ref. 07/2011

The Chief Witness Protection Officer will be reporting to the Deputy Director (Operation). Duties at this level include management of the covert and other protection related operations aimed at securing the safety of witnesses and related persons nationally.

In addition, the officer will be responsible for

• coordination of risk and threat assessment programmes;
• gathering and dissemination of intelligence information;
• coordinating operational procedures and training programmes;
• special operations and investigation;
• organising the procurement, distribution, training and usage fire-arms and ammunitions;
• reintegration and removal process of witnesses admitted to the witness protection programme;
• managing offices, buildings, safe houses, used by the Agency;
• dissemination of information and intelligence gathering;
• ensure effective coordination with law enforcement agencies and intelligence services;
• coordinating the development and implementation of standard operating procedures for the Agency; and coordinating training programs;
• reviewing confidential documents and material for the purpose of expunging protected information, security of protected witnesses and classifying documents;
• supervise the conducting of special operations and investigations;
• supervise the management of protective equipment and issuance of fire-arms and ammunition as provided by law.
• In addition the officer will be required to coordinate the resettlement of foreign and local witnesses and related persons in liaison with other Agencies; ensure adequate security is provided to witness during court appearance.

Qualification and Experience

For appointment to this grade an Applicant must have:

• A masters degree in law, criminology, public administration or their equivalent qualifications from a recognized university.
• Must have served in the rank of Assistant Commissioner of Police or equivalent position in intelligence / security Forces
• Knowledge and experience in investigation of crimes, protective security and covert operations
• Knowledge of the Criminal Justice system functions and services.
• Shown merit and ability as reflected in work performance and results.
• A valid driving license.

8. Deputy Chief Witness Protection Officer 

WPA – 4

Ref. 08/2011

Deputy Chief Witness Protection Officer will be reporting to the Chief Witness Protection Officer.

Duties at this level will include

• management of the covert operations aimed at securing the safety of witnesses and related persons in the region;
• involvement in all risk and threat assessments in accordance with the relevant Act and Regulations;
• gathering and dissemination of intelligence information;
• developing and monitoring operational procedures;
• training and induction programmes; carrying out investigation and remedial processes;
• managing the distribution, training and usage of all fire-arms and ammunitions.
• In addition, the officer will be involved in establishing the Witness Protection Program and related services as specified by sections 3 and 4 of the Act;
• implementing protective measures for protection of witnesses and related persons;
• management of the admission, reintegration, removal and resettlement process of witnesses in liaison with other Agencies;
• use of force or covert intervention in securing and protecting witnesses or related persons under direct attack or threat;
• attending to sick witnesses by ensuring that they are attended by a medical practitioner;
• ensure that the psycho social needs of the witness or other related person or staff members serving under his control are attended to by the witness protection support officer; ensure that the all processes used by the Unit under his/her control conduct its affairs in accordance to the prescribed policies and processes;
• responsible for the management of the armory and issue of firearm and ammunition as provided by law; and administration of leasing of houses

Qualification and Experience

For appointment to this position an applicant must have:

• A bachelor’s degree in law, criminology, business/public administration or their equivalent qualification from a recognized university.
• Must have served in the rank of Superintendent of Police or equivalent position in Intelligence/ Security forces
• Basic Knowledge of police, military or intelligence services. Specialised training in these areas is an added advantage.
• Knowledge of the Criminal Justice system, functions and services,
• Shown merit and ability as reflected in work performance and results.
• A valid driving license.
• Experience in covert or protective operations and investigation of crimes will be an added advantage.

9. Senior Witness Protection Officer

WPA 5

Ref. 09/2011

Senior Witness Protection Officer will be reporting to the Deputy Chief Witness Protection Officer.

Duties will include delivery of witness protection service to protected persons; ensuring safety of protected witnesses and related persons in accordance with the relevant Act and Regulations; involvement in the risk and threat assessments; gathering and dissemination of intelligence information; ensuring that the basic needs of witnesses and related persons are attended to in time; managing and handling of witnesses and related persons in a humane and dignified manner.

Qualification and Experience

For appointment to this grade an Applicant must have:

• Have a degree in law, criminology, business/ public administration from a recognized university.
• Must have served in the rank of Chief Inspector of Police or equivalent position in Intelligence/ Security Forces.
• Knowledge of the criminal justice system, functions and services.
• Experience in covert or protective operations and investigation of crimes will be an added Advantage.
• Shown merit and ability in work performance and results.
• Must have a valid driving license.

10. Witness Protection Officer 1

WPA – 6

Ref. 10/2011

Witness Protection Officer I will be reporting to the Witness Protection Officer Senior Protection Officer Work at this level will include

• management of the covert and other protection related operations as provided for in the Witness Protection Act and Regulations;
• responsible for the day to day management of Witness Protection Operations;
• responsible for intake, management, re-integration and removal process of witnesses admitted to the Witness Protection Program;
• conduct threat and risk assessment with regard to new application and protected people on the Program;
• responsible for information and intelligence gathering, collation and dissemination;
• ensure provision of continued evaluation of processes and conduct technical training for all Witness Protection Staff;
• managing a secure filing system for all classified materials and conduct special operations as assigned.

Qualification and Experience

For appointment to this grade an applicant must have:

• A bachelor’s degree in law, business/ public administration or its equivalent qualification from a recognized university.
• Basic training in police, military or intelligence service
• Served in the rank of the Inspector of Police or equivalent in the military, intelligence or other security service
• A valid driving license and must be aged 28 years and above
• Knowledge of criminal justice will an added advantage

Candidates who meet the stipulated qualifications should submit hand written application attaching their Curriculum Vitae containing e-mail address, daytime telephone contact and addresses of three Referees, copies of their educational and professional qualificationsand Testimonials, National Identity Card and certificate of Good Conduct to:

The Recruitment Consultant,
Kicher & Associates,
P.O. Box 61379- 00200
Nairobi

Quoting the Job title and Reference number on both the letter and envelope, so as to be received on or before 4th November, 2011