Finance & Administration Manager Job Vacancy

Finance & Administration Manager

Purpose of the position:

Maintain financial systems and controls to ensure the efficiency, integrity and transparency of company operations in accordance with company policies, standard operating procedures and national legal requirements according to internationally accepted accounting standards.

Key Objectives:

The Finance and Administration Manager will strengthen the company’s financial position, performance and reputation through:

• Managing the Finance and Administration staff.
• Ensuring effective control of all administrative and financial matters ensuring accurate reporting to all stakeholders in compliance with the stipulated guidelines.
• Prepare for annual audits and ensure compliance with tax and other financial statutory laws
• Ensuring the production of timely financial reports and technical advice in related issues.
• Providing financial support to programme staff during design of proposal budgets
• Providing support in contract negotiation and representing the firm in related meetings
• Ensuring proper documentation and archiving by carrying out regular reviews.

Key Result Areas:

Finance Management and Controls

• Lead the annual budgeting process
• Develop and execute strategic financial plans for the company in consultation with the directors.
• Maintain financial systems and controls to ensure the efficiency, integrity and transparency of company operations in accordance with company policies, national legal requirements and internationally accepted accounting standards.
• Ensure all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the company.
• Provide the company directors with complete, accurate and timely financial reports.
• Maintain accurate and effective financial controls on all transactions incurred by the office and as part of client project implementation and other related costs.
• Maintain effective control over cash and bank (ensure that cash in hand and bank reconcile with accounting records). Ensure that the company’s funds are well managed and that adequate funds are available to meet the company’s responsibilities.
• Provide quarterly and where required monthly financial reports to the directors.
• Assist and support the Account Directors and Account Managers in ensuring that project expenditures meet company requirements and remain within the approved plans and budgets.
• Assist and support the Account Directors and Account Managers in the preparation of budgets for project proposals and client project budgets.
• Ensure the effective and efficient working of budgetary, accounting, reporting and internal control systems for the company.
• Liaise with external auditors, government departments and bank officials regularly.
• Manage and undertake local internal audits of the company’s financials including implemented projects.

Administration and Standards

• Provision of office services, upkeep of office equipment and office supplies
• Risk management of office assets: arrange and oversee insurance covers are maintained, etc
• Oversee and ensure Administrative functions are managed according to company standards and that adequate records that meet national requirements are maintained.
• Oversee and ensure the procurement process is conducted according to company standards.
• Ensure that adequate measures are in place to safeguard the assets of the organisation.
• Ensure that premises suitable for operations are available and that they are maintained properly.
• Oversee and ensure that contracts, leases and other agreements are properly prepared and updated so as to meet company requirements; including fair and reasonable commitments from service vendors; and to comply with legal obligations.
• Ensure adequate security and safety measures are in place at the company to minimize risks to staff and associated stakeholders.

Key Competencies:

• Excellent experience in financial reporting
• Excellent organizational skills and methodological approach to financial management
• Ability and confidence to enforce financial policies and procedures
• Experience in developing financial and administrative systems
• Good interpersonal and communication skill
• Excellent computer skills
• Ability to analyze problems and make strategic decisions
• Excellent knowledge of accounting systems and software such as Pastel or QuickBooks
• Interested in building a career in professional consulting services industry

Professional Qualifications:

• Business degree majoring in Finance or Accounting with a professional accounting qualification such as CPA or ACCA.
• Minimum of 4 years post- qualification working experience gained in financial or management accounting in a corporate organisation or project consultancy firm.
• Advanced skills with QuickBooks, Pastel and Excel.
• Proficiency in Microsoft Word, Outlook and PowerPoint.
• Must have a minimum of 3 years experience in supervising and managing the performance of Accountant(s) in an organization.

How to Apply

Interested candidates are encouraged to apply with a detailed CV, inclusive of names and contacts of 3 referees, current telephone number and email address to careers@thehrpractice.net. 

Only short-listed candidates will be contacted. 

We are an equal opportunity employer.

Application deadline: Tuesday, 18th October 2011 at 4:00pm. 

Note: DO NOT attach certificates

Travel Consultant Job Vacancy - Nairobi, Kenya

Job Title: Travel Consultant

Location: Nairobi

Company Profile:

Our client is a dynamic and innovative travel and tours agency that offers tailor-make an itinerary to suit your needs, interests and budget.

Main Purpose of the Job

The person will be responsible for providing information, advising and dealing with all elements that are related with travelling, make all the vacation arrangements.

He/she will advise the customers on the best holiday places and make accommodation and travel arrangements for the client.

Main Responsibilities

• To market and sell holiday products to the customers.
• To meet the set sales targets.
• Discuss the client’s wants and needs.
• Provide information about the best destinations places, tours accommodation and transport.
• Organizing promotional materials for the company.
• Addressing any complaints that could arise from the customers.
• Liaising with hotels to give your clients the best deals for less.
• To make plans and preparations for clients.
• Make travel and accommodation plans for the clients.
• To take care of all the documents needed before travel.
• To confirm bookings for the clients.
• To notify clients of their bookings and days of travel.
• To maintain record of transactions.
• To collect payments from the clients.

Skills and Specifications

A travel consultant job skills and specifications that are required to work are:

• You have to have good communication skills.
• Be well organized.
• Be able to work individually and as a team.
• Enjoys travel and people.
• Have a strong sales pitch.
• Have good personal presentation.
• Be knowledgeable of different destination places.
• Have a wide network.
• Able to work under pressure.

Education and Qualifications

• Kenya Utalii graduate or equivalent
• Minimum 3 Yrs experience in an IATA agency
• Travel - IATA Foundation Level

To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line.

Kindly also mention your current/ last salary and benefits.

Only shortlisted candidates will be contacted

Sadolin Paints National Sales Manager, Brand Manager (East Africa), Materials Manager and Sales Executive Job Vacancies in Kenya

Our client, Sadolin Paints is one of the leading Paint Brand Manufacturers in East Africa.

Sadolin Kenya wishes to recruit dynamic executives for the following positions.

National Sales Manager

Job Ref. MN 5100

The main job purpose is to grow business volumes and market share through strategic management of distributors, contractors and other key direct business stakeholders.

Applicants should be graduates with at least 10 years sales management with at least 5 years as Sales or Marketing Manager position, managing and motivating a sales team.

This is a senior position for which an attractive remuneration will be offered.

Brand Manager - East Africa

Job Ref. MN 5101

The main job purpose ¡s to support the Sadolin brands through research, value add marketing strategies liaison with advertising and P.R / event management companies, as well as constant liaison and teamwork with the Country Sales Manager to create synergy.

Applicants should be senior creative Brand Managers with at least 10 years in advertising agencies and client Brand Managers roles.

This is a senior position for which an attractive remuneration package will be offered

Materials Manager

Job Ref. MN 5102

The main job purpose is effective material sourcing, liaising with production department and ensuring material availability as per plans and managing the inventory and warehouses across several locations.

Applicants should be graduates with at least 10 years experience as Purchasing Managers in a computerised environment.

An attractive salary package will be offered

Sales Executive

Job Ref. MN 5103

Applicants should be graduates with at least 3 - 5 years selling experience preferably in the building materials industry or paint industry. They should be computer literate.

* * *
Send your application with a detailed CV with a daytime telephone contact and copies of certificates.

Please also summarize yourself as follows:

• Job Ref. No.
• Your Name
• Current/Past Salary: Year 2010 p.m, Year 2011 p.m
• Year 2011 Benefits: If house state market rent, If car state cc.

Send your application by hand, courier, post or email so as to reach us by 25th October 2011

Limit email to maximum 3 pages A4 size CV and no attachments.

Mark Job Ref. No. on top left of the envelope.

Send to: 

Executive Selection Division,
Manpower Services (K) Ltd,
3rd Floor, Landmark Plaza,
Directly Opposite Nairobi Hospital Entrance,
P.O. Box 50736-00200, Nairobi.

Email: recruit@manpowerkenya.com

Medical Interns, Clinical Practice Educator, Technicians, Ultrasonographer and Radiographer - Aga Khan University Hospital, Nairobi

The Aga Khan University Hospital, Nairobi, a premier teaching and tertiary care referral hospital, invites applications from appropriately qualified individuals for the following positions:

Medical Interns - 2012

Applications are invited from medical graduates who have successfully completed their MB ChB (or equivalent) undergraduate degree and have been recommended to do their rotational internship.

Foreign candidates must have passed the Internship examinations administered by the Medical Practitioners and Dentists Board.

Successful candidates are expected to commence their internship from January 2012 for a period of one year.

Interested Candidates should submit the following documents as part of their application:

1. Personal statement that includes future interests.
2. Curriculum Vitae
3. Academic transcripts
4. Two letters of reference

Incomplete documentation will automatically disqualify a candidate from the interview process. Shortlisted applicants will be invited to interviews slated for the week of 5th December 2011.

Applications for this position should be submitted by 8th November 2011 to the address provided below.

Clinical Practice Educator (Maternity Services)

The Clinical Practice Educator will be responsible for imparting knowledge and skills that are needed by nurses to meet the care needs of all categories of patients at the Aga Khan University Hospital, Nairobi. 

The incumbent will work with the nurses to enhance their clinical competencies and implement nursing quality assurance protocols.

Applicants should be Registered Nurses (KRN/M; KRCHN) with current licensure with the Nursing Council of Kenya. 

A Baccalaureate degree (BScN) and/or other formal post-basic preparation in clinical teaching and specific area(s) of clinical practice and Certification in ALSO, EPLS and ACLS will be an added advantage. S/he should be proficient in Microsoft office packages. 

The successful candidate(s) should have a minimum of five (5) years clinical nursing experience in an acute care teaching hospital and a minimum of two (2) years continuous experience in a busy nursing unit.

Applications for this position should be submitted by 26th October 2011 to the address provided below.

Plant Technicians / Electrical Technicians / HVAC Technicians

The Technicians will carry out activities relating to plant equipment management involving maintenance, technical inspection, acceptance testing/handover and third-party service supervision, contract monitoring, new capital equipment, pre-purchase technical appraisal and annual equipment replacement plan.

Applicants for this position should have a Diploma in Mechanical / Electrical Engineering (Plant /Electronics / Power Option) and a Diploma in Refrigeration for the HVac Technician. 

The successful candidate should have at least five years experience in a similar position. 

S/he must be registered and/or eligible for registration with the Engineering Board of Kenya

Applications for this position should be submitted by 26th October 2011 to the address provided below

Ultrasonographer

Reporting to the manager, Radiology, the Ultrasonographer will be responsible for provision of efficient and timely ultrasound imaging services within the laid down standard operating procedures and protocols.

Applicants should have Diploma in Medical Imaging Sciences or equivalent and certificate in Ultrasound Imaging from a recognized institution. 

S/he should have a minimum of 2 years experience in ultrasonography in a similar institution. 

S/he should be computer literate with excellent communication, interpersonal, customer service and organizational skills.

Applications for this position should be submitted by 26th October 2011 to the address provided below.

Radiographer

Reporting to the Manager, Radiology, the incumbent will be responsible for the provision of quality radiographs of high diagnostic value.

Applicants should have a Diploma in Medical Imaging Sciences or equivalent, with a minimum of two (2) years experience in a busy established Radiology Department. S/he should be computer literate with excellent interpersonal, organisational and customer service skills.

Applications for this position should be submitted by 26th October 2011 to the address provided below.

To Apply:

Applications should be sent to,

the Manager, Recruitment, 
Aga Khan University Hospital, Nairobi. 
P. O. Box 30270-00100,
Nairobi 

or by email to hr.recruitment@aku.edu. 

For further details, please visit our website www.aku.edu.

Only shortlisted candidates will be contacted