Finance and Administration Officer Job Vacancy - African Research and Resource Forum (ARRF)

The African Research and Resource Forum (ARRF) is a research, data resource, reflection and policy debate institution devoted to the resolution of the governance and development issues confronting policy-makers and societies in the East African Community (EAC) and the Great Lakes Region.

ARRF wishes to fill the following position at the secretariat in Nairobi.

Finance and Administration Officer

The primary responsibilities of this position will be accounting/financial management, office administration and human resource management.

Duties and Responsibilities:

Reporting to the Chief Executive Officer, s/he will ensure compliance and consistency with ARRF financial policies and procedures as well as contractual agreements with donor agencies.

S/he will also prepare financial and management reports, budget and data analysis for ARRF grants as well as monitor all accounts and ensure they are updated regularly.

Other responsibilities will include: reviewing all payments and preparing reconciliations thereof, updating the asset inventory and ensuring appropriate use of ARRF assets.

Additionally, s/he will be responsible for ensuring external audits for ARRF projects are done in a proper and timely manner and build the capacity of all finance and programs teams to ensure effective grants management.

Requirements for the position:

• The candidate must have a Bachelors degree in Finance/Accounting and full professional qualifications in accountancy (CPA-K or ACCA). 
• 
  
• A minimum of 5 Years experience in finance and administration management, preferably in an international NGO, will be required. 
• 
  
• Experience in a research/think tank institution will be an added advantage. 
• 
  
• The candidate must have an in depth knowledge of and experience in computerized accounting especially quick books and excel.
• 
  
• Knowledge of fund accounting and procurement will be also be required. 
• 
  
• Other desirable skills and attributes include strong analytical skills, ability to work under pressure and good communication skills.

To apply for this position, please send an application letter, together with an updated CV, salary history and at least three referees by e-mail, to reach us by 16th September 2011 to admin@arrforum.org

ICT Officer and HR & Admin Officer Jobs in Kenya - Murang’a Water and Sanitation Company

Murang’a Water and Sanitation Company Limited (MUWASCO) is an agent of Tana Water Services Board established under the water Act 2002 for provision of efficient, reliable and economical water and sewerage services in Murang’a Municipality and its environs.

The company seeks to recruit capable and results oriented individuals to fill the following positions:

1. Information and Communication Technology (ICT) Officer

Ref: ICT/09/11

Key responsibilities

• Maintenance of ICT hardware and software assets
• Safe custody of computer information and data
• Timely back – up of data
• Ensure Design, Development and implement of required software programs
• Ensuring strong internal control systems in data handling
• Ensuring timely dispatch of bills to customers

Qualifications

• Bachelor’s degree in ICT
• At least 3 years relevant experience preferably in service provision environment
• Highly developed ICT skills

2. Human Resources and Administration Officer

Ref: HRA/09/11

Key Responsibilities

• Ensuring the formulation and implementation of human resources strategies, policies and procedures
• Designing and implementing the Company’s training policy, guidelines and training calendar
• Facilitating the process of skills audits and maintaining an up to date skills inventory
• Designing and implementing staff welfare programmes and activities
• Organizing and implementing team building activities, culture change and guidance and counseling programmes
• Management of the company’s registry ensuring security of company’s records
• Ensuring office space is properly utilized and cleanliness is maintained at all times
• Other general administration duties

Qualifications

• A degree in Social Sciences or its equivalent from a recognized university
• A Diploma in Human resources management
• At least 4 years working experience in human resources and administration
• Strong analytical and interpersonal skills
• Age bracket of 30-45yearsApplicants who are conversant with water sector reforms will have an added advantage. 

Interested candidates should send their applications attaching copies of CV, certificates and testimonials indicating current remuneration so as to reach the undersigned not later than Tuesday 4th October 2011.

Applicants must indicate the reference number for the position applied for on both the application letter and envelop.

Managing Director
P.O. Box 1050 – 10200
Murang’a

Only shortlisted candidates will be contacted

Graduate Clerks and Systems Assistant Job Vacancy - Meru Mwalimu Sacco Society (4 Posts)

Graduate Clerks (3)

We are looking for young dynamic, creative and results-oriented graduates to join our team as good players.

Main duties:

• Telling duties
• Credit appraisals
• Customer service
• Product marketing
• Any other duties assigned

Qualifications:

• Bachelors degree preferably in business-related field
• KCSE mean grade C+ (plus), with a C+ (plus) in both Mathematics and English
• Computer literacy is a must
• Age- 28 years & below

Systems Assistant

Duties and responsibilities

Reporting to System Administrator, the candidate will be responsible for assisting the system administrator in:-

• Planning design documentation and implementation of various systems, hardware and software for IT, security and power supply.
• Developing, maintaining and monitoring procedures for all servers backups.
• Monitoring, planning and coordinating the distribution of client/server software and service packs.
• Performing on-site and remote technical support.
• Formulating, implementing and managing integrated ICT strategies, policies and procedures within the society.
• Overseeing the development, design and implementation of new applications and changes to existing computer application systems.
• Investigating user problems, identifying their source determining possible solutions, testing and implementing these solutions.
• Providing the necessary support and training including preparing training plans for society staff on IT.
• Introducing innovative ideas to support the various business processes necessary to improve delivery of services.
• Support the definition of data and systems security policy, strategies and techniques that can guarantee that the institution meets its critical role in the government.
• Any other duties as may be assigned from time to time.

Qualification, Experience and Skills

• Must be holder of bachelors degree in IT or Computer Science.
• Experience with windows 2000/2003 server platforms.
• Proven knowledge with LAN/WAN Configurations with experience in routers, switches, internet firewalls and wireless technology.
• Hardware and software troubleshooting skills.
• Minimum 1 year working experience in a busy IT environment with remote locations.
• Strong troubleshooting, decision-making and problem-solving skills.
• Excellent analytical, interpersonal, communication and presentation skills.
• Leadership skills to guide and mentor the work of less experienced personnel and ability to work as part of a team.
• Proven experience in assignments/projects of similar nature and scope.
• Web Development Skills.
• Good Organizational Skills.
• Accounting knowledge.
• Must be 35 years and below.
• Must be self driven and possess ability to work with minimum supervision
• Proven experience in working with ATMs and their Switch (SPARROW), UNIXWARE operating systems.
• Programming knowledge will be an added advantage.

Written applications with detailed CVs and testimonials are invited for the following posts on or before 22nd September 2011 at 4.00pm and should be addressed to:

The Chief Executive Officer.
Meru Mwalimu Sacco Society Ltd
P.O Box 1694-60200
Meru

Tel: 06432192, 0728787972, 0734321924

Fax: 06432075

Email: mwalimu@saccomru.com

Administrative Assistant / Receptionist Job Vacancy

Kituo Cha Sheria is a leading Human Rights and Legal Aid Non Governmental Organisation (NGO) founded in 1973.

We are seeking to recruit a dynamic, self driven and result oriented person to fill in the following vacant position in our Nairobi Head Office.

Administrative Assistant / Receptionist - Eastleigh

Responsible to the Coordinator of Forced Migration Programme for implementing planned activities in the areas of human resources, procurement and supplies, transport services as well as the maintenance and security of infrastructural facilities.

Also responsible for Operating the PABX telephone switchboard, requisitioning and procurement of goods and services as well as receiving and issuing consumer items against order specifications.

Other duties include the registering of clients at the reception, interpreting and translating Somali language and documents respectively into English and Kiswahili, maintaining accurate records, managing petty cash, lodging insurance claims, supervising the security and maintenance of organisational property as well as administering employee welfare and benefits.

Minimum Qualifications and Training: 

• Must be in possession of a Diploma in Customer Service, Secretarial Studies, Business Administration or their equivalent with specialised training in basic accounting, procurement and supplies, human resources or equivalent qualifications.

Relevant Experience: 

• Must have gained a minimum of one-year relevant experience in a busy office with strong customer focus. Previous engagement within a human rights non-governmental organisation setting will be an added advantage.

Skills:

• Must have good communication and interpersonal skills as well as basic accounting, human resources, procurement and computer skills.
• Must be Somali- Speaking and conversant with refugee issues and circumstances. Must also have the ability to work in multidisciplinary project teams.
• Being conversant with Nairobi city and its environs is an added advantage.
• Proficiency in using the telephone switchboard (PABX) as well as the computer, particularly word processing and spreadsheet packages.
• 
  

Key duties and responsibilities include:

• 
  
• 
  
• Operating the PABX telephone switchboard to relay incoming, outgoing and inter-office calls and connecting callers to the appropriate person.
• Receiving clients visiting KITUO, noting enquiries and providing relevant information.
• Obtaining clients name and scheduling appointments. Also directing clients to correct destination and recording details.
• Receiving and registering letters, documents and supply of goods and despatching them to the appropriate office.
• Receiving cash and cheque payments from clients, suppliers, donors etc issuing receipts and submitting them to the Administrative Assistant at the close of day.
• Preparing payment documents such as cheque, petty cash and imprest requisitions, salary advances, claims, bills and invoices etc according to written instructions as well as ensuring that all cheques are dully signed by authorised the designated cheque signatories.
• Maintaining accurate employee records showing personal details, medical insurance, accident and life insurance, National Insurance Hospital Fund (NHIF), staff provident fund, National Social Security Fund (NSSF), annual leave and other relevant information.
• Supervising the effective maintenance and security of equipment, machinery, motor vehicles, buildings, compound and infrastructural facilities and ensuring all accidents, breakdowns, losses and other incidents are documented and promptly reported for action.
• Interpreting and translating Somali language and documents respectively into English and Kiswahili.
• Preparing reports for the programme.

Applications including a detailed curriculum vitae and copies of relevant testimonials day telephone number, email address and an indication of present remuneration should be addressed to;

Executive Director
Kituo Cha Sheria (Legal Advice Centre)
P. O. Box 7483 - 00300
Ronald Ngala
Nairobi

Or emailed to info@kituochasheria.or.ke

The application must reach us on or before 19th September 2011.

Only short-listed applicants will be contacted.