Lutheran World Federation Procurement Officer Job in Nairobi Kenya

Lutheran World Federation / Department for World Service Kenya Program is seeking to recruit a Kenyan national for the following position, to be based in Nairobi Office.
 

Procurement Officer
 

Duties and Responsibilities

• To receive Demand Forms, record, and together with the logistics officer, aggressively seek best prices for items requested by getting quotations from different vendors, taking into consideration quality of goods.
• To generate Purchase Orders (POs) based on the above considerations, and issue them to the vendor after they have been properly approved as per the Procurement Procedures.
• To carry out Market survey of commonly use supplies and prequalification of eligible suppliers.
• To maintain a filing system for all procurement documents.
• Processing of invoices, getting them authorised and taking them to finance for payment. This will also involve maintaining an invoice register.
• To ensure prompt delivery of project goods to the project sites by arranging for either air or road transport.
• Process all V.A.T exemptions and forward to finance department in a timely manner.
• Together with the Logistics Officer, update and circulate the tracking report on a weekly basis.
• Together with the storekeeper, maintain an up to date asset register for all assets in the expatriates’ houses/LWF office.
• Ensure that all LWF/DWS assets are coded/tagged appropriately.
• To assume such other responsibilities as may be assigned to him/her by the LWF/DWS Logistics Officer

Qualifications

• Graduate Diploma in purchasing and supplies management
• Previous NGO experience with at least 3 years working experience in procurement and logistics in a busy set up
• Proficiency in computer applications more specifically Microsoft Office.
• CIPS is essential
• Must be a member of KISM or CIPS

Personal Attributes:

• High level of motivation, integrity, commitment and professional responsibility.
• Ability to tolerate cultural, educational and religious diversity in the work place;
• Ability to work for long hours with minimal supervision.
• Good team player with excellent interpersonal communication skill.

Applications and detailed CV must include email address and telephone contacts of 3 referees, one of whom must be your supervisor in your current/former employment. 

They should reach the undersigned by close of business on 6th March, 2013:
 

HR Officer/Administrator
P.O Box 40870-00100, GPO, 

Nairobi
 

Or e-mail to: lwfnbiprocurement@gmail.com
 

Only short-listed candidates will be contacted.
 

For more details, visit: www.lwf-kenya.org