Manufacturing Company Assistant Procurement Manager Job in Kenya

Attractive Vacancies in a Leading Manufacturing Company

Our client, a leading manufacturing company wishes to fill the following position:

Assistant Procurement Manager
 

Job Ref. MN 5682
 

Reporting to the Procurement Manager the Assistant Procurement Manger will be responsible for providing leadership in sourcing of goods and services of the company while ensuring compliance with standards and regulations.

Job Profile

• Partner with original Equipment Manufacturers to enter into Supply Contracts that are efficient and effective.
• Analyze global buying trends through use of international indices (AP14, Platts; Baltic etc) and consistently scout the market for the very best commodity/products prices; through market surveys.
• Update and maintain a database for market prices
• Maintain an updated and approved suppliers list 
• Prepare and review bidding documents, co-ordinate receiving of the tender documents, opening and evaluation of the same.
• Prepare and publish notice of award of tenders/quotation in the website/Newspaper and as advised
• Liaise with user departments to develop proper specifications.
• Monitor contract management by user departments to ensure implementation in accordance with the terms and conditions of contract.
• Provide tailor made reports for the department on a timely basis.
• Provide procurement guidance and expertise as may be required.

Person Profile

• Holder of Bachelor’s degree from a recognized University.
• Holder of Diploma in Purchasing and Supplies.
• Member of professional body.
• Minimum seven years’ experience in a busy Supply chain department, two of which shall be in management.
• Conversant with Public procurement and Disp 2005, & its Regulations 2006.
• Five years of practical experience.

How to apply

Send your application with a detailed CV and a daytime telephone number and also supply names, telephone number and email address of three referees. 

Please also summarize yourself as follows:

• Job Ref No
• Your Name
• Current/Past Salary: Year 2011 pm; Year 2012 pm
• Year 2012 Benefits: If house state market rent, if car state cc

Send your application by hand, courier or post so as to reach us by 4pm 7th March 2013. 

Send to:  

Executive Selection Division, 

Manpower Services (K) Ltd,
Email: recruit@manpowerservicesgroup.com

Oxfam Administrator for Regional Management Team Job in Nairobi Kenya

Administrator for Regional Management Team 

Level: E1 National 

Starting salary: Kshs. 90,561 gross per month 

Contract type: Open ended 

Based in: Nairobi, Kenya
 

Ready for a challenge? 

At Oxfam we will offer you a challenging job, a rewarding experience and an opportunity to work with teams making a real impact on poverty and suffering. 

Come and join us at Oxfam as an Administrator for our Regional Management Team and put your administrative talent to practice.
 

Working together with an Administration team your role will be to provide high-level administrative support to senior managers at the Regional Centre, which will include to type, process and file correspondence, reports and other materials. 

Develop and maintain effective filing, archiving and record keeping systems, both paper and electronic. 

You will ensure that key documents are saved and that the system allows for easy retrieval. 

You will also pro-actively manage RMT Managers email, in-tray and diaries and ensure appropriate priority is given and action is taken in response to email and correspondence. 

You will be required to coordinate the flow of information between RMT Managers and the rest of the region and ensure RMT Managers are kept briefed during their absences from the office and on their return. 

You will be expected to support the managers on internal business systems as well as support and host visitors from the region and elsewhere by arranging inductions and other programmes for them while ensuring high level of care. 

You will support other staff by providing advice and guidance in handling organisational and administrative tasks for which the Regional Centre is responsible.
 

The person
 

To succeed in this role, you will have: 

• Recognised Diploma in Business Administration or equivalent qualification 
• Proven administrative experience in a similar role with at least 2 years experience in the role of Personal Assistant 
• Good written/oral communication and listening skills, with excellent written and spoken English 
• A highly confidential approach to handling sensitive data and issues. 
• High level of tact and diplomacy and the ability to use appropriate styles and methods of communication to ensure a professional yet personal customer service 
• Previous NGO experience 
• Excellent computer skills (MS-Word, MS-Excel, MS-PowerPoint, Internet, E-mail) 
• Ability to work well with others in a multicultural set-up (working effectively with others) and (following and supporting others) 
• Ability to build effective working relationships with others at all levels of the organisation. 
• Ability to organise multiple tasks, prioritising and delegating appropriately and saying “no” or finding alternative solutions when appropriate. 
• Sympathetic to Oxfam’s work and mission. 
• Manages own time on the whole, and some conflicting priorities without upward referral. 
• Demonstrates adaptability and flexibility in all aspects of working. 
• Anticipates outcomes of activities and uses initiative to keep these activities on course. 
• Proven ability to remain calm, focussed and organised and to deliver results on time when under pressure and with rapidly changing circumstances.

This is a highly challenging opportunity for a dedicated and highly motivated professional, with a strong commitment to Oxfam's values and beliefs. 

If you believe you are the candidate we are looking for, please submit your application and CV including a day time contact by applying by email quoting the title “Admin-RMT” to hecajobs@oxfam.org.uk
 

The closing date for applications is the 10th March 2013
 

Only shortlisted candidates will be contacted.

Concern Universal Finance Manager and Admin Officer Job in Nairobi Kenya

Post: Finance Manager and Admin Officer Concern Universal (CU) Kenya
 

Reporting to: Country Director – Kenya Programme
 

Rationale: CU requires a skilled and experienced Financial and Admin Officer to lead in this area for the Country Programme.
 

Job Purpose: The goal of the CU Kenya team is to provide a strong support environment for our work with national and strategic partners with the aim of improving livelihoods and access to services for the communities we work with.
 

Location: Based in Nairobi with occasional travel to partners and programme areas
 

CU Background in Kenya:
 

Concern Universal (CU) is a development and humanitarian organisation. CU was registered in Kenya in 2001 and is currently working in Arid and Semi-Arid areas. CU Kenya operates in 7 Counties; in Eastern (Machakos, Makueni & Kitui), North-Eastern (Wajir & Garissa) and Rift Valley (Kajiado & Narok) Provinces of Kenya. 

To-date CU Kenya has directly assisted over 500,000 beneficiaries.
 

Vision: A world where justice, dignity and respect prevail for all
 

Mission: Work in partnership to challenge poverty and inequality
 

Kenya Strategic Objective: Improved livelihoods and access to services.
 

Strategic outcomes:

1. Improved health: WASH, Maternal & Child health, etc
2. Improved Food security: agriculture, livestock development, value addition etc
3. Improved social accountability and education: capacity building of local CSOs, advocacy for improved service delivery, inclusion of marginalised people

Key Responsibilities:

• To manage and have overall responsibility for all financial and administrative functions of CU Country Programme in Kenya.
• Manage cash flow ensuring sufficient funds are available in country for the smooth operation of the CU Office and projects.
• To assist the Country Director in Managing programme income and expenditure.
• Liaise with UK Office as required on appropriate financial procedures to be implemented within the programme.
• Engage fully with the statutory audit process and external programme audits
• Guide the programme in updating reporting formats and routine monthly procedures for the financial management of projects.
• Production of core variance reports and other project financial reports and analysis as required by the Country Director & UK Office.
• Final consolidation of project financial reports for donors in close cooperation with project managers.
• Monitoring and consolidation of the financial reporting for donors
• Responsibility for bringing to the Director’s attention all financial matters which are unclear or require input.
• In close liaison with programme personnel to help in development of budgets for new project proposals.
• Responsibility for carrying out or overseeing of day-to-day financial tasks including preparation and processing of petty cash vouchers, petty cash reconciliations, cheque preparation, processing of invoices, maintenance of cheque register, financial filing etc.
• Monthly reconciliation of bank and cash accounts; debtor and creditor accounts and management of appropriate collection/payment.
• Reconciliation of UK office balances & all project finances.
• Preparation of monthly payroll and appropriate wage, NHIF, NSSF, pensions and pay as you earn (PAYE) payments.
• To engage in the Capacity Building of local Partners in Finance and Administration.
• To ensure the implementation of internal administration policies
• To respect and work within all aspects of Concern Universal’s Policies and Guidelines for Kenya.
• Other tasks as discussed and agreed with the Country Director

Person Specification and other requirements:
 

Essential:

• CPA/Accountancy qualification/or equivalent experience of accounting in the NGO sector.
• High level of integrity
• Self starter with a positive outlook.
• Strong skills and experience with SAGE or comparable spreadsheet & accounting packages.
• Flexible and adaptable disposition.
• High attention to detail.
• Well developed communication and interpersonal skills.
• Ability to Train & transfer skills including one to one coaching.
• Proven ability both to solve complex accounting problems and communicate effectively on these with non-specialist staff and partners.
• Minimum two years overseas experience or equivalent experience with a major donor or agency.
• High level of understanding of Kenya tax and labour laws
• Reliable and proactive approach to problem solving.
• Commitment to and experience of working with local NGOs and institutions.
• Willingness and ability to travel to the field to work with partners.
• Experience and familiarity with complex major donor financial reporting and auditing requirements.
• High levels of patience & tolerance to manage the multiple challenges of financial management of complex interacting projects and work with partners.

How to Apply:-
 

If you feel you are qualified and suitable for the post, please email you Resume maximum 3 pages and cover letter to cupm@africaonline.co.ke.
 

All applications must be received not later than Friday 8 March at 17.30hrs.
 

Only applications received through the dedicated email address will be considered
 

CU is an equal opportunity employer

Kapcheno Dairy Company Plant Manager Job in Kenya

Kapcheno Dairy Company Ltd
 

Dairy Plant

Job Title: Plant Manager

Minimum Qualifications:
 

Grade of C+ in Kenya Certificate of Education
 

Diploma in Dairy Technology or equivalent
 

3 years management experience in related field

Reporting to: Dairy Plant Board Of Directors

Tasks:
 

Operations:

• Be responsible for coordinating and implementing activities of the plant using the established operating systems, procedures and schedules.
• Ensure teamwork, cohesion and measures of operational independence within the plant’s senior management team and good work relations in the general staff – Training, Hiring etc.

Administration:

• Play a leading role in communication especially with the customers, farmers, service providers, government and all other relevant stakeholders.  Prudence should be exercised to safeguard business integrity and confidence.
• Be responsible for planning, supervision and control of the resources of the plant including: staff, equipment, facilities, finances, stocks, etc.  Ensure that efficiency and sustainability are achieved wherever possible.
• Be responsible for ensuring profitability and growth of the plant and making timely decisions and actions to facilitate this.

Statutory Compliance:

• Ensure that the plants’ operations and status are within the safeguards of the law and ensure that all licenses are in place.
• Implement and ensure all contracts between the Plant and other business partners, i.e. milk processing contracts.

Financial Management:

• Prepare and deliver (and where necessary, present) to the persons designated by the BOD, timely and accurate reports in accordance with the formats given.
• Be responsible for setting periodic targets within the business plan, in conjunction with the BOD, and directing the business to achieve, or supersede, those targets.
• Facilitate and provide all known information to assist in internal and external audits as ordered by the BOD
• Secretary to the BOD meetings.
• Implementation of BOD decisions.
• Safe custody of all Company books, accounts, assets, registers, certificates, seal, Cheque books, and all other accountable documents.
• Countersigning all company Cheques, contracts, and other documents.
• Preparation of organisation work plan, budget, trial balances, economic reports, and other reports as may be required by the BOD.
• To liaise with the BOD for prompt attendance of correspondences.
• Supervision of performances of all staff employed by KMCL to achieve proper and business like results.
• Proper recording of minutes of the meetings of BOD.
• Proper recording of all produce received, sold and/or unsold.

Carry out other work related tasks and reporting as may be required by the Dairy Plant and the BOD.

Send application and cv via kaptumovacancies@gmail.com latest 5th March, 2013