Program Administrator – SEP CIMMYT Job Vacancy

About our Organization

CIMMYT is committed to improving livelihoods in developing countries.

Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technology to increase food security, improves the productivity and profitability of farming systems, and sustain natural resources in developing countries.

CIMMYT is an international non-profit research and training center with direct links to about 100 developing countries through offices in Asia, Africa, and Latin America.

We participate in an extensive global network of people and organizations who share similar development goals, including the public and private sector, non-governmental and civil society organizations, relief and health agencies, farmers, and the development assistance community.

The Position

The incumbent will work under the supervision of the Director of Socioeconomics Program (SEP) of CIMMYT and will be responsible for:

Program Administration

• Ensure appropriate preparation and upload of project work plans and documents into the CIMMYT’s project management system in interaction with Project Leaders
• Monitor milestones and status of deliverables in work plans
• Prepare Memorandums of Understanding and Letters of Agreement between the SEP and host countries, and partners
• Manage contracts with partner institutions and consultants
• Maintain and update the Program’s databases and contact lists
• Maintain electronic and hard-copy filing and archiving systems for SEP projects.
• Analyze processes within SEP and continue to improve overall work efficiency and systems
• Support to preparation of Annual Donor reports

Finance

• Participate in preparation of the SEP operational and capital budgets in consultation with the Director
• Ensure appropriate upload of project budgets into the CIMMYT’s accounting system in interaction with Project Leaders.
• Monitor appropriate and timely use and reporting of budgets by program staff
• Managing liquidation and flow of funds to partner institutions
• Revise financial reports for submission to donors in interaction with Project Leaders and Accounting.

Communication

• Manage and ensure accuracy, usefulness and attractiveness of information on the program intranet and webpage in collaboration with Corporate Communication staff
• Participate in the compilation and editing of project proposals and reports

HR

• Coordinate the Annual Performance Evaluations for SEP internationally recruited staff and ensure submission of completed forms to Human Resources
• Coordinate recruitment of SEP internationally recruited staff in liaison with HQ

Logistics

• Coordinate the SEP Director’s travel itineraries, tickets, visas and accommodation
• Liaise with organizers for related SEP meetings, conferences and other events
• Any other duties as assigned

Requirements

• At least Bachelors degree from a recognized institution in Business Administration, Economics, Management, Finance or related filed.
• Post Graduate qualification in project management will be an added advantage
• At least 5 years practical hands on work experience in Program\Project administration and budgeting, preferably in International Organization
• Familiarity with monitoring and reporting on grant funded projects
• Excellent computing skills; Excel, Ms Word, PowerPoint, Web Management
• Excellent numeracy, oral and written communication skills in English (knowledge of Spanish would be an added advantage
• Work experience with a project management system

Personal attributes

• Ability to relate positively and to engage with a wide range of people
• Strong self-motivation and flexible team player
• Ability to multi task and prioritize between tasks
• Discretion in the handling of confidential information
• Ability to organize meetings & workshops and produce concise and accurate minutes and reports

Terms of offer

The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment.

We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.

This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.

How to apply

Applications for the position must include:

• A cover letter illustrating your suitability for the position against the listed requirements and salary expectations
• A detailed curriculum vitae
• The names and addresses of three referees, including telephone, fax numbers and email addresses.

All correspondence should be addressed to the

Human Resources Unit,
World Agroforestry Centre (ICRAF),
P.O Box 30677, Nairobi, Kenya

OR via email: icrafhru@cgiar.org

and should indicate “Program Administrator – SEP CIMMYT” on their application letters and email submissions.

Applications will be considered until 10th October 2011

Please note that only short-listed applicants meeting the above requirements will be contacted.

Only shortlisted applicants meeting the above requirements will be contacted.

We invite you to learn more about ICRAF and CIMMYT by accessing our web sites www.cimmyt.org andwww.worldagroforestry.org

Medical Dr - UN

If you are a Medical Dr (Obstetrician/Gynaecologist, Surgeon, Psychiatrist, Public Health Specialist or Anaesthesiologist etc) who would like to explore the possibility of working in the Mountain Kingdom of Lesotho for a period of 12 months, the UN system in Lesotho is offering you an excellent opportunity to join the UNV Medical Drs programme as a United Nations Volunteer Medical Specialist.

This USAID and UN supported programme has been designed within the context of the short-term Emergency Human Resource Plan for Lesotho. The objective of the programme is to support the Government by deploying Medical Doctors at different levels of the health care system.

Trained Medical Drs with competencies in Obstetrics & Gynaecology, Public Health and Anaesthesiology are urgently required to help mitigate the impact of HIV/AIDS in Lesotho and reduce the incidence of Maternal and Child Mortality.

The United Nations system in Lesotho through UNDP is seeking to fill several posts for International Professional Public Health Specialists, Anaesthesiologists and Obstetrician / Gynaecologists, Surgeons or Psychiatrists.

Please apply by sending your CV to registry.ls@undp.org by the deadline of 30 September 2011.

If you are already registered as a UN Volunteer, please also include your UNV roster number in your communication.

If successful, you will be offered a 12-months contract as a UNV volunteer with a monthly volunteer living allowance (VLA) intended to cover housing, basic needs and utilities, equivalent to US$ 1729 for single person, US$ 1979 for person with one dependant, and US$ 2179 for person with two or more recognized dependants; settling-in-grant (if applicable); life, health, and permanent disability insurance; return airfares (if applicable); resettlement allowance for satisfactory service.

If you are qualified outside the country we will facilitate your registration process and secure your resident permits. Accommodation will be offered to those Doctors engaged under this programme

Public Relations Officer Job Vacancy - Agriculture Sector State Corporation

A state corporation in the agricultural sector wishes to recruit a highly driven officer for the following position:

Public Relations Officer

Reporting to the Corporate Relations Executive, the successful candidate will be required to coordinate publicity programmes and media relations.

The successful applicant must be a holder of a Bachelors Degree in Communication or equivalent and a Post Graduate Diploma in Journalism or Public Relations.

He /she should have a minimum experience of five (5) years.

He/she should have skills in customer care; have the ability to develop accurate, objective assessments of issues even in complex or difficult situations.

He/she should have excellent communication skills both oral and written and good interpersonal skills and must understand both public relations duties and media relations.

He/she should have excellent organizational skills, must be computer literate and have ability to work under pressure with minimum supervision.

Experience in Public Relations function is critical.

Primary Duties and Responsibilities

The job entails the following:-

• Preparing and implementing publicity plan;
• Liaising with the media to publicize the Board’s activities and maintaining positive media relations ;
• Liaising with the stakeholders on the corporate communication initiatives in the promotion of a positive organizational image;
• Preparing and disseminating corporate publicity information materials.

If you meet the above requirements, please send your application with detailed Curriculum Vitae, current remuneration, day and evening telephone numbers, names of three referees and copies of testimonials and certificates to:-

DN/A 1106
P.O Box 49010-00100
Nairobi

So as to reach not later than Wednesday, 12th October 2011

ILRI Administrative Assistant Job Vacancy - Nairobi, Kenya (KSh 55,833)

Vacancy Number: AA/CAST/09/11

Department: Partnerships and Communications Theme

Location: Nairobi, Kenya

Duration: 2-year term with possibility of renewal

The International Livestock Research Institute (ILRI) works at the crossroads of livestock and poverty, bringing high-quality livestock science, communications and capacity building to bear on poverty reduction and sustainable development.

ILRI is one of 15 centres supported by the Consultative Group on International Agricultural Research (CGIAR). ILRI has campuses in Kenya (headquarters) and Ethiopia, with other offices located in other regions of Africa (Mali, Mozambique, and Nigeria) as well as in South Asia (India, Sri Lanka), Southeast Asia (Laos, Thailand, and Vietnam) and East Asia (China).

ILRI seeks to recruit an Administrative Assistant to work in Partnerships and Communications Theme within the Capacity Strengthening unit.

Overall purpose of the job 

• To handle ILRI students related activities;
• Monitoring and Evaluation of training and training related activities;
• To assist in the preparation of CaSt publications, training & learning materials and other outputs;
• To assist CaSt unit’s data management;
• To assist in the day to day activity of the CaSt Unit;
• To assist in all other administrative work (travel arrangements etc).

Responsibilities

1. To handle students fellowship activities

• Preparing and distributing contracts;
• Managing database;
• Working with other ILRI themes for administration of students;
• Assist in alumni network activities;
• Organizing students’ seminars.

2. Monitoring and Evaluation of training and training related activities

• Assists in the organization, coordination and implementation of trainings (group trainings, special workshops, etc.)
• Assist in the preparation of certificates for participants;
• Keeps records of participants for future communication;
• Taking minutes and compiling reports for workshops;
• Evaluate training activities and use the outcomes to work towards the development and implementation of ILRI strategy on Capacity Strengthening.

3. Assist in the management of a training database for Capacity Strengthening Unit and training related activities within ILRI. 

These include:

• Attachment Associates;
• Student Associates;
• Research Fellows;
• Graduate Fellows (Individual Training);
• Group Trainings organized by CaSt and other Units.

4. Assisting in the day to day functioning of the Cast Unit

• Liaising with all ILRI administrative units, research themes, projects and support units as required to deal with CaSt administrative matters;
• Assist visitors on general administrative matters, provide advice and ensure administrative support as required;
• Maintaining and updating a proper filing system for the Unit documents;
• Receiving, screening, logging, routing and attending phone calls;
• Drafting routine correspondence;
• Assisting in organizing meetings, handling logistical support, taking minutes and compiling reports of meetings;
• Organizing travel arrangements and preparing travel expense reports;
• Maintaining attendance sheets for the unit’s regular and temporary staff;
• Perform other duties related to CaSt activities that may be assigned by the Capacity Strengthening Unit Manager.

Skills and Qualifications

• Diploma in Business Administration or related discipline is required. A Bachelors degree in similar disciplines is an added advantage;
• Minimum 3 years administrative support and office management experience in a busy international or private sector organization or multi-cultural environment;
• Demonstrable experience in organizing meetings, conferences and workshops;
• Good teamwork, interpersonal, communication and multi-cultural skills;
• Well-developed computer skills in Word, PowerPoint and Excel;
• Good personal organization skills, accuracy and attention to detail required;
• Highly effective multi-tasking skills, with ability to coordinate, prioritize, and organize workload, meet deadlines and work under pressure;
• Capacity to take initiative, demonstrate good judgment, and work under minimal supervision;
• Good written and communication skills.

Job level and salary: This position is job level 1C and starting salary is KES 55,833 per month. This is exclusive of other benefits provided by ILRI.

Applications addressed to the Human Resources Director, a cover letter, curriculum vitae and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience should be emailed to: recruit-ilri-Ken@cgiar.org by 3 October 2011.

The position title and reference number “ADMINISTRATIVE ASSISTANT: AA/CAST/09/11” should be clearly marked on the subject line of the email applications.

Only short listed candidates will be contacted.

This advertisement is for internal candidates only.

To find more about ILRI, visit our website at www.ilri.org

ILRI is an equal opportunity employer