Type of Contract: Temporary contract for 3 months
Department: Finance
Location: Nairobi
Job Purpose: To assist and process documents in purchasing and supply
Reporting Lines: Reports to the Finance Manager (Nairobi) with a dotted line management to the Purchasing Manager (Kilifi)
Key Responsibilities:
Department: Finance
Location: Nairobi
Job Purpose: To assist and process documents in purchasing and supply
Reporting Lines: Reports to the Finance Manager (Nairobi) with a dotted line management to the Purchasing Manager (Kilifi)
Key Responsibilities:
- Preparing purchase requisitions, maintaining requisitions record, sourcing for quotations and order expediting as advised by the Purchasing Manager or the Assistant
- Processing transactions using the financial management system and ensuring these are properly charged, updated and reflected
- Assisting in stock management through timely stock replenishment, monitoring stock movement and also coordinating periodic stock takes
- Making phone call and e‐mail follow ups concerning submitted quotations.
- Preparing monthly operations billings for vehicle mileage, printing, photocopying, telephone etc
- Filing and general organization/archiving the finance office files
- Assisting with fieldwork travel logistics, fieldwork transport planning/calendar and fieldwork consumable purchases
- To cover leave for other staff in the department
Qualification:
- Certificate in Supplies (CIPS) or Graduate Diploma in Purchasing & Supply (Foundation Level) or its equivalent
- Computer literate
- KCSE Minimum grade C (plain)
- At least 1 year experience in purchasing & supply in a busy environment
- Integrity, ability to take and follow instructions and to work with minimal supervision
- Flexibility and willingness to help and take on additional roles
- Good communication, interpersonal and relationship building skills
Application Procedure:
Please send a copy of CV and covering letter to jobs@nairobi.kemri‐wellcome.org.
The title of the message should read: Application for PURCHASING CLERK post
Applications to be addressed to:
The Head of Human Resources
KEMRI‐Wellcome Trust Research Programme
P.O.Box 43640 – 00100
Nairobi
Candidates must supply an email and telephone contact that will be used when offering interviews.
The closing date for applications is Monday ‐ 9thApril, 2012.
Only shortlisted candidates will be contacted.
Shortlisted candidates will attend interviews on Thursday‐ 12 April,2012 and the successful candidate is expected to report on Monday, 16 April,2012
Please send a copy of CV and covering letter to jobs@nairobi.kemri‐wellcome.org.
The title of the message should read: Application for PURCHASING CLERK post
Applications to be addressed to:
The Head of Human Resources
KEMRI‐Wellcome Trust Research Programme
P.O.Box 43640 – 00100
Nairobi
Candidates must supply an email and telephone contact that will be used when offering interviews.
The closing date for applications is Monday ‐ 9thApril, 2012.
Only shortlisted candidates will be contacted.
Shortlisted candidates will attend interviews on Thursday‐ 12 April,2012 and the successful candidate is expected to report on Monday, 16 April,2012